Personal Assistant - Edinburgh Jobs from Financial Services company

Job Description

About the Personal Assistant Edinburgh Jobs

Job Description

At abrdn, our purpose is to enable our clients to be better investors.

Clients worldwide trust us to find future-fit investment opportunities to deliver the outcomes they want. Our technology and insight help empower them to make better decisions, while the powerful partnerships we build help to enhance the expertise that we offer. And by enabling clients to invest responsibly, it helps us to build a better world.

Responsibilities

• Diary Management, complete oversight and full management of diary, including forward planning and in depth diary sweep.
• Email Management, complete inbox management, reviewing, sorting, actioning and filing. Responding to any emails where possible and sending emails on behalf of Executive.
• Travel Management, complete all domestic travel bookings (International if required) Looking ahead, ensuring it is in line with company policy.
• Expense Management, full management of expenses, ensuring they are completed on time and in line with company policy.
• Meeting arrangements, liaising with all parties (Internal and external) to agree dates, timings and venues. Organising room bookings across SLA offices/external venues including catering, video conferences, WebEx’s etc.
• Acting as first point of contact for Executive dealing with emails/phone calls/general queries where appropriate
• Ensure Executive is well prepared for all key meetings
• Reminding Executive of important tasks/deadlines
• Producing and sending Comms on behalf of Executive to ensure teams are kept up to date with any company announcements, deadlines etc. Our benefits
• Setting up monthly townhalls with comms/sending invites from Adviser Business mailbox
• Producing team meeting agendas, papers and any other relevant documents as and when required
• Attending weekly calls/meetings and taking actions and meetings notes as and when required
• Purchase orders, raising and dealing with any purchase orders, ensuring they are in line with company policy
• Approval of purchase orders, holidays, service now requests, travel bookings for team members on behalf of Executive
• Working with Marketing and events team/conference care on behalf of Executive to organise, events, lunches, dinners. Maintaining oversight to ensure all activities are co-ordinated in a timely and accurate manner
• Working with events team/Executives team members to ensure all staff R&R is organised and dealt with accordingly.
• Complete any ad-hoc requests from Executive.
• Work closely with other business functions on behalf of Executive.
• To establish, maintain and enhance productive working relationships with all internal and external customers.
• Active involvement in any relevant projects as and when required.
• Provide cover for colleagues during times of absence/holidays.Role.
   

Role Specific Skills And Knowledge
 

• Proven track record in EA/PA role previously Discretion and trustworthiness
• Excellent communication and organisational skills
• Ability to anticipate Executives workload and prioritise in order to actively prioritise your own workload to ensure best use of time
• Preference for action, takes ownership for work and will see things through
• Attention to detail, takes thorough approach. Checks work and ensures accuracy
• Responsibility, demonstrates strong work ethic and initiative. Looks for opportunities to create value and think outside the box
• Good working knowledge of Microsoft packages
   

There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.

When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits

Our business

Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do

We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.

If you need assistance or an adjustment due to a disability please let us know as part of your application and we will assist.