HR Operations Executive - HR Jobs in Dubai

Job Description

About the job

Primary Duties
 

• Handles the administrative aspect of the HR Department.
• Provides support in the department’s functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.
   

Key Responsibilities

Onboarding of New Joiners
 

• Communicate employment and visa requirements to new joiners upon acceptance of offer.
• Collect and check all submitted documents and liaise with PRO for visa / work permit application.
• Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.
• Initiate SAP onboarding and update the online onboarding tool upon completion of manager’s equipment requests.
• Request settling in-allowance and accommodation cheque for new employee (if applicable).
• Organize and conduct monthly Richemont Orientation.
   

Process For Leavers
 

• Communication exit process to leaving employee and schedule exit process meeting.
• Request clearance from different departments for terminated employees.
• Prepare final settlement to be signed by HR and explain to leaving employee.
• Liaise with PRO for visa cancellation or transfer.
• Request release of final payment once clearance is completed.
   

Health & Life Insurance
 

• Add new joiners to health and life insurance.
• Cancel health and life insurance membership of leaving employees.
• Collect requirements and add employees’ dependents to health insurance.
   

EOSB and Pension Payment
 

• Add new joiners to health and life insurance.
• Cancel health and life insurance membership of leaving employees.
• Collect requirements and add employees’ dependents to health insurance.
   

SAP & Reach
 

• Prepare new joiners file and upload file in Zurich International Online every first week of the month.
• Provide list of leavers and lump sum payment for monthly contribution file prepared by Payroll and HRIS Specialist.
• Prepare file for UAE Pension Fund payment to be sent to Finance for payment processing.
   

Payroll
 

• Prepare employee file checklist of new joiners with confirmed joining date.
• Prepare final payment for leavers.
• Capture commission payments, deductions, relocation reimbursements, loan, bank details, time in lieu, overtime, school fees, etc.
• Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time.
   

General Administrative Tasks
 

• Prepare requested letters.
• Prepare and maintain HR employee files.
• Check and process staff purchase submitted by employees.
• Create NSI profile for new employees.
• Update employees’ family member information in SAP.
• Send probation forms to managers to be completed for new employees.
• Respond to employees’ inquiries regarding policies, procedures and programs.
• Check and provide initial approval of invoices in SAP VIM.
• Provide relocation costs to HRBPs for new joiners from outside the country.
• Ad hoc requests from HR team."
   

Required Qualifications
 

• Further education within Human Resources, or similar fields, or the equivalent experience within a similar role and capacity.
• Strong organizational skills, with the ability to prioritize accordingly.
• Good people skills, able to work collaboratively within the HR team, and similarly with key stakeholders and employees.