Workplace Coordinator/Office Administrator - Toronto jobs

Job Description

Job Title: Workplace Services Coordinator

Work Location: Toronto office, fully onsite .

Duration: 6 months from start date .

Shift & Hours: 8:00 AM -5:00 PM with 1 hour break (40 hours a week)

Start date: ASAP

Job Description: The Workplace Services Coordinator II will provide reception and operational support for the Workplace Services organization based in one of our regional locations. Support is focused on, but not limited to, operational activities within events, day-to-day operations, and program management. This role requires an enthusiastic, proactive individual, with outstanding communication skills, attention to detail, and the ability to deliver incredible customer service, organization, and collaboration.

Key Responsibilities
 

• Assist with processing onsite meeting and event requests, room set ups, catering needs, and event supplies
• Assist with space planning tasks such as: New Hire desk set up, move request coordination, and space audits
• Oversee onsite food and wellness programs
• Support and update the Workplace Services team SharePoint sites and Workplace Services playbook
• Maintain office signage/posters such as emergency evacuation and emergency contacts
• Maintain supplies and schedule servicing of operational office equipment
• Provide widespread support to visitors, and reception services as needed
• Assist with orientation of new UKG employees to familiarize them with office layout and amenities as needed
• Complete scheduled audits and preventative maintenance tasks to ensure general office space is clean and equipment is functioning properly
• Assist with shipping and receiving as needed
• Assist with the monthly event as needed as assigned by the events team
• Maintain and update office assets in UKG Workplace
• Manage inventory and distribution of vendor and temporary UKG badge
• Performs other duties as assigned
   

Preferred Qualifications:
 

• At least two years of related experience working in a corporate environment
• Advanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint) is required, candidates with experience in ServiceNow and/or iOffice, are preferred.
• Demonstrate excellent customer service, interpersonal and communication skills
• Demonstrated efficient work methods and an ability to handle multiple tasks in a fast-paced environment
• Highly organized with superior attention to detail
• Strong analytical, organizational, and presentation skills
• Be able to lift 20-30 lb.