Front Desk Administrator - Dubai Jobs

Job Description

About the job

Company Description:

Alphabeta Properties is a real estate company in Dubai, United Arab Emirates, focused on creating distinctive homes with unique architectural designs and high-quality finishes. The company's mission is to provide customers with innovative property development concepts and professional service, demonstrating efficiency and excellence in all projects.

Job Overview:

This is a full-time on-site role for a Front Desk Administrator for our co-working space/business center in Dubai, United Arab Emirates. The Front Desk Administrator will be responsible for receptionist duties, customer service, communication, and administrative assistance.

Job Description:

• Greeting guests and visitors with a positive, helpful attitude and always ensuring to maintain a high standard welcoming atmosphere.
• Assisting guests and visitors in finding their way around the building and informing the concerned team member when the guests arrive.
• Helping and maintaining the workplace security by issuing, checking, and collecting necessary visitor logs.
• Assisting and maintaining variety of administrative tasks including copying, scanning and uploading of clients’ documents in shared folder.
• Managing the booking of the meeting rooms, pod rooms, and board room.
• Answering phones in a professional manner and routing calls to the concerned department/colleague.
• Managing the entrance door to ensure authorized individuals are located to the designated waiting area.
• Ensuring to follow the Standard Operating Procedures (SOP) set by the company.
• Other roles and responsibilities to be assigned by the Managing Director.

Requirements and Qualification:

• Diploma or Bachelor’s degree in Administration, business management, hospitality or a related field.
• 3 years’ proven experience in a receptionist, front desk, customer service or administration role.
• Worked in a co-working space or business center or shared offices.
• Proficient with Microsoft Office, Word, and Excel.
• Good knowledge of client facing and administration procedures.
• Brilliant oral and written communication skills.
• Highly-analytical with strong attention to detail.
• Excellent in English and Arabic is a plus.
• Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.