Administrative Assistant - Admin Jobs in Jupiter, Florida

Job Description

About the Administrative Assistant jobs in Florida

Voloridge Investment Management is looking for an experienced Administrative Assistant to join our team. The ideal candidate will possess a strong drive and willingness to meet the demands of a fast-paced team. This role requires the person be reliable, approachable and have impeccable attendance in our Jupiter office. Our Administrative Assistants possess a strong instinct to enhance the work environment and anticipate the needs of other employees as we all strive to accomplish the organization’s goals.

Summary Of Admin Assistant Job Functions in FL

• Perform administrative and office support activities for company executives and staff including calendar management, meeting scheduling, travel arrangements and expense reports.
• Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors.
• Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis.
• Manage the company’s common areas and ensure all office and kitchen supplies and inventory is organized and well stocked.
• Assist with company event planning, packaging and delivery of anniversary gifts and provide actual to budget expense reports and inventory reports.
• Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Sort and distribute incoming mail and prepare outgoing mail. Additional duties include emailing, scanning, and filing.
• Assist as needed with our full-service onsite daily salad, cereal and nut bars including basic food preparation such as chopping, cleaning down and stocking.
• Create written manuals of company policies and procedures for all operational activities.
• Occasional support to HR recruiting. Sensitivity to confidential matters may be required.
• Perform other duties and responsibilities as assigned.
   

Minimum Requirements for Administrative Assistant jobs in Florida 

• Associates degree or higher preferred.
• 2+ years admin assistant/office management experience.
• The ability to work daily, onsite in our Jupiter office.
• Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience.
• Must be detail oriented.
• Quick learner with strong problem solving and research skills.
• Must be able to lift up to 15-25 pounds at times.
   

Preferred Skills And Previous Experience for Florida Administrative Assistant Jobs

• Strong time management skills, excellent verbal and written communication and interpersonal skills.
• Ability to multitask and effectively organize and prioritize tasks.
• Ability to work efficiently in a high demand, team oriented and fast-paced environment.
   

Job Location

• Jupiter, FL
   

Compensation And Benefits

• Competitive base salary
• Profit sharing bonus
• Health, dental, vision, life, and disability insurance
• 401K