Administrative Assistant - Urgent Vacancy in Sharjah

Job Description

About the job

Administration Assistant

Sharjah, UAE

Full-Time, Permanent

The Role

The Administration Assistant provides administrative and operational support to ensure smooth business processes. This role typically involves handling documentation, coordinating with internal teams and external stakeholders,

What you’ll be doing:

• Raise local and inter-company purchase orders and manage office purchasing requirements, including arranging local deliveries and coordinating with drivers for transport-related needs.
• Handle suppliers’ delivery notes and purchase orders.
• Collate all invoice documentation for client accounts, send purchase invoices to Accounts Payable, and assist with payable queries.
• Prepare receipt vouchers and arrange cheque collection.
• Produce delivery documentation such as delivery notes, certificates, and gate pass requests.
• Prepare all required shipping documentation including commercial invoices, packing lists, and certificates of origin.
• Arrange flight and hotel reservations.
• Manage employee work visa applications and renewals.
• Coordinate with the PRO for company license and certification renewals.
• Conduct site safety inductions.
• Coordinate with the facilities team for maintenance and repair work.
• Assist the Operations Manager in contractor evaluation.

What we’re looking for:

• Experience in administration/operations management or related field
• Knowledge of business processes and operations
• Effective communicator

Why join us?

• Competitive benefits tailored to the division
• Opportunities for career growth and visibility across the organisation
• A supportive, inclusive culture that values your ideas and contributions
• Work that truly makes a difference in safety, innovation, and global capability

About Us:

James Fisher is a global engineering services company operating across Energy, Defence, and Maritime Transport. With a strong heritage in maritime operations, we now deliver innovative solutions in challenging environments. Our One James Fisher strategy is focused on building a unified, sustainable business within the Blue Economy, driving progress through technology, expertise, and collaboration.

With two centuries of maritime shipping and innovation, James Fisher is a trusted partner in the safe and efficient movement of the world’s critical resources. As a market leader in ship-to-ship transfer and coastal shipping, we help customers protect people, cargo and infrastructure while shaping the future of global maritime transport. You can find out more about Maritime transport 

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds.

We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.