Admin assistant - Dubai Jobs

Job Description

About the job

Job Description

Job Responsibilities

• Assist the Admin department with the work overflow and/or absence.
• Manage reception alongside the receptionist on a daily basis.
• Support staff in assigned project-based work.
• Prepare and maintain purchase orders, liaising with suppliers.
• Support the Admin Manager with all Dubai and JAFZA office admin matters.
• Assist senior management with tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.
• Organize internal and external meetings, events, and conferences.
• Maintain a well-organized filing and archiving system for all office records and documents.
• Order and maintain office supplies, business cards, and coordinate with the facility management company for maintenance issues.
• Contribute to team efforts by accomplishing related results as needed.
• Support all tasks related to the efficient and smooth running of the front desk/office.
• Streamline daily admin processes and procedures.
• Maintain databases and track important deadlines.
• Manage couriers, telephones, expense declarations, and driver books, mainly related to reception.

Requirements

• Minimum 3 years of experience as an Admin Assistant or Receptionist.
• Excellent communication skills in English, both verbal and written.
• A clean UAE driver's license is preferable.
• Strong problem-solving and judgment skills, with the ability to observe, think critically, and solve problems using data, analysis, interpretation, and reasoning.
• Ability and willingness to learn from experience, adapt, and embrace new situations.
• Openness to new experiences, people, and information.
• Strong organizational skills.
• Ability to multitask and excellent time management skills.