Fit-Out Document Controller (Russian and English) - Dubai Jobs

Job Description

About the job

We are looking for a Fit-Out Document Controller to manage the document flow for a fit-out project in Dubai. The project itself is a high-end private residence. You will be responsible for organizing and uploading all project documents into the 1C system, tracking their approval, and ensuring everyone has the right versions. You will also work closely with contractors and teams to keep the project running smoothly. The role is reporting to the Project Manager.

Key Responsibilities:

1) Document Management in 1C:

• Upload and organize fit-out documents (e.g., drawings, material lists, and installation
• instructions) into the correct sections of 1C.
• Track the approval status of documents and update them in 1C when necessary.
• Keep all documents well-organized and easy to find.

2) Version Control & Change Tracking:

• Keep track of updates to documents, making sure everyone is using the latest versions.
• Communicate changes to the necessary teams and contractors.

3) Daily Reporting:

• Create daily reports on the status of documents and send feedback to contractors.
• Work with contractors to ensure they resubmit any rejected or updated documents
• quickly.

4) Weekly Internal Reporting:

• Prepare weekly reports for the project team, showing document progress and any delays.

5) Coordination with Contractors:

• Act as the main contact for contractors on document-related issues.
• Follow up with contractors to ensure they submit documents on time and upload the
• revised files as needed.

6) Support for Project Manager:

• Assist the project manager with other documentation-related tasks and project coordination as needed.

Requirements:

• Experience: Minimum of 3 years in document control for fit-out or construction projects.
• Software Skills: Experience with 1C or similar systems.
• Attention to Detail: Strong organizational skills and a focus on accuracy.
• Communication: Good English and Russian skills for working with teams and contractors.
• Proactive: Ability to work independently and ensure documents are handled quickly and correctly.

If you have the relevant experience and are excited about this opportunity, we encourage you to apply!